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Document management reimagined

With smart2success, document management isn’t just organized — it becomes strategically valuable, and documents become effective exactly where they’re needed.
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Informationssicherheit

Put contracts, plans, and policies into effective use with smart2success.

Who knows the current SLA? Which department holds the contract? Where is the building plan for the audit?

In many organizations, important documents do exist — but not where they’re needed. With smart2success, document management becomes an integral part of your digital organization: linked to processes, systems, services, and responsibilities. This way, information doesn’t stay hidden in file paths — it delivers real value, both in day-to-day operations and in a crisis.

Current challenges

  • SLAs keep running even though systems are no longer in use — creating unnecessary costs.

  • Important documents can’t be found during audits or emergencies — search time costs time and money.

  • It’s unclear which department owns or uses a contract — responsibilities remain vague.

  • Distributed storage — SharePoint, network drives, DMS solutions, and more — makes it hard to maintain an overview.

Even document management needs

P

People

“Why should I know who uses this contract?”
smart2success shows you with one click who uses what, who is responsible, and who maintains it.

C

Company

We break down fragmented structures and data silos — through connected information and centralized availability.

T

Technology

Whether SharePoint, a DMS, or a network drive,
smart2success links, integrates, and structures your existing documents.

This is how document management works

  • Context-linked documents
Link contracts, policies, plans, and evidence directly to processes, services, projects, IT systems, and locations.
  • Make relevance visible
See at a glance which areas a document affects — and who uses it internally or is responsible for it.
  • Clear responsibilities
No more misunderstandings — responsible owners are documented centrally and traceable at any time.
  • Use your existing systems
Integrate SharePoint, DMS solutions, network drives, and other sources. We import, link, and structure your existing data.
  • Save time in audits and day-to-day work
No more lengthy searching — with smart2success, you can find the current version of every document instantly.
  • Sustainable compliance and less burden on IT
Reduce redundant data storage, automate reminders, and avoid “zombie” SLAs.

Document management is just one part.

Our vision with smart2success is an end-to-end data flow that intelligently connects your existing tools — turning isolated solutions into an organization that is actionable, efficient, and resilient.

Free & non-binding

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FAQ Document Management

Frequently asked questions about smart2success — features, benefits, and use cases.
How does smart2success help find contracts, policies, and plans faster?

smart2success links documents directly to processes, systems, services, and responsibilities.
With one click, you can see the current version, scope of use, and responsible owner — avoiding long searches across different tools or drives.

Who can access documents, and how are responsibilities managed?

Access is role-based, and responsibilities are clearly documented. Each person only sees what they are allowed to see, and the owners of documents, contracts, or evidence are visible at all times. This increases security and clarity across the entire organization.

How much effort does it take to implement document management with smart2success?

Your data can be integrated within 5 to 10 days. smart2success grows with your organization and becomes a stable foundation for digital collaboration and strategic management — step by step.